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Executive & Admin Assistant

Assist World Agency Entry Admin & Virtual Assistance

Part-time executive and admin assistant role supporting a company owner in the wholesale import/export industry. Responsibilities include daily checks, website updates, communication liaison, and general admin tasks. Requires strong attention to detail, tech-savviness, and availability during EST business hours. Fully remote.

Can a South African apply?

The employer’s own job board lists this role’s eligible location as:

Philippines, South Africa (Remote)

Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-27. Employers change eligibility without notice — the employer’s page is the authority, not this one.

What it pays

Not published. This posting states no figure, and we do not estimate one. Ask during the first conversation.

The full posting

Reproduced from the employer’s own listing, unedited.

Read the posting in full · 405 words

About the Company

The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management.

About the Role

We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities.

Key Responsibilities

From day one

  • Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues
  • Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required)
  • Check and maintain marketing material stock levels across warehouse and office locations via phone/email
  • Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention
  • Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail)

As trust develops

  • Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed
  • Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly
  • Support calendar management for the owner

What We’re Looking For

  • Strong attention to detail — this role is all about consistency and follow-through
  • Comfortable working independently with minimal hand-holding
  • Tech-savvy; comfortable with Google Workspace and confident learning new tools
  • Basic familiarity with HTML is a plus (not required, but handy)
  • Good written English for professional email correspondence
  • Reliable availability during EST business hours (approx. 9am start)
  • Long-term mindset — the owner values loyalty and stability over short engagements

Nice to Have

  • Experience supporting a senior executive or business owner
  • Familiarity with AI tools or automation workflows (Zapier, Make, etc.)
  • Prior experience in e-commerce, wholesale, or import/export environments

Working Details

Hours20 hrs/week (part-time start, with path to full-time 40 hrs)

Time zoneEST — approx. 9am start (TBC)

LocationFully remote

REQUIREMENTS

Why Join Assist World?

100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM

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