Executive Assistant and Operations VA
Shadow Light Studios is seeking a proactive remote Executive Assistant and Operations VA to support leadership with outreach, scheduling, finance prep, and day-to-day organization.
Can a South African apply?
The employer’s own job board lists this role’s eligible location as:
South Africa (remote)
Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-27. Employers change eligibility without notice — the employer’s page is the authority, not this one.
What it pays
Not published. This posting states no figure, and we do not estimate one. Ask during the first conversation.
The full posting
Reproduced from the employer’s own listing, unedited.
Read the posting in full · 376 words
Executive Assistant and Operations VA
About SLS
Shadow Light Studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.
We’ve delivered for culture-defining brands including Beats by Dre, Apple Music, Monster, Samsung, X Games, JuneShine, Poppi, Jay Shetty, and Machine Gun Kelly.
Recent wins
Scaled Nectar from $2M → $5M in 12 months
Grew Johnny Chang to 1M followers in under 8 months
Drove 105M+ organic views for Lisa Stelly & Fancy Sprinkles
Produced 79M+ paid ad views for Golden Goose
The Role
We’re looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership. This role removes friction across sales, production, and finance, keeping pods moving fast and leadership focused. You’ll handle outreach, scheduling, finance prep, candidate coordination, and day-to-day organization to keep everything running smoothly.
What You’ll Do
Run podcast and partner outreach using trackers and templates
Own daily PodSync logisticsagendas, notes, and action item capture
Maintain editor capacity dashboards and send clear daily snapshots
Prepare finance categorization in QuickBooks with a clean monthly checklist
Draft and send team notices; maintain communication templates
Manage hiring adminjob posts, challenges, Loom submissions, and interviews
Keep ClickUp organized with accurate owners, dates, and statuses
Record Looms for repeatable processes and maintain an SOP index
What You Bring
3+ years of EA or VA experience supporting an operations lead or founder
Strong English writing and professional tone
Detail-oriented with confidence in Google Sheets and ClickUp
Familiarity with QuickBooks basics and meeting operations
Comfortable recording Looms and following SOPs
Availability during Americas working hours with reliable internet
Experience working within ClickUp
Agency or content production background
QuickBooks Online month-close prep experience
Understanding of video production pipelines (short and long form)
Key Outcomes
Outreach and follow-ups run independently without leadership intervention
Daily PodSync and same-day action items captured consistently
Editor dashboards reflect real-time status and help balance capacity
Finance prep accurate and review-ready with minimal rework
All-team notices are clear, timely, and professional
ClickUp hygiene maintained with no missing owners or overdue tasks
Location & Schedule
Remote
Full-time with strong overlap to CST (Must work in US Time Zone)
More from Shadow Light Studios
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