← Assist World

Executive Assistant / Operations & Admin VA

Assist World Agency Mid Admin & Virtual Assistance

Virtual Assistant supporting VP of Operations & Finance with admin, expense tracking, project coordination, calendar management, and executive support. Requires 3+ years VA/EA experience, Google Workspace, and strong organizational skills.

Can a South African apply?

The employer’s own job board lists this role’s eligible location as:

Philippines, South Africa (Remote)

Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-27. Employers change eligibility without notice — the employer’s page is the authority, not this one.

What it pays

Not published. This posting states no figure, and we do not estimate one. Ask during the first conversation.

The full posting

Reproduced from the employer’s own listing, unedited.

Read the posting in full · 346 words

Overview

We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company. This role is a blend of executive assistance, operations support, and light finance/admin coordination, helping streamline day-to-day workflows, reduce operational bottlenecks, and bring structure to a fast-moving environment. The ideal candidate is someone who can take ownership, bring order to chaos, and act as a true right-hand support. Key Responsibilities Admin & Organization (CORE) Digitize and organize large volumes of documents (Google Drive) Maintain structured filing systems (digital + inbox) Organize inbox using folders, labels, and automations Reduce clutter and improve information accessibility Light HR admin work ( maintenance of the paperwork and upkeep in our system).

Expense Tracking & Light Bookkeeping

Track and manage corporate credit card expenses Match receipts to transactions Prepare expense reports for accounting Ensure accurate documentation of company spend Project & Operations Support Support ongoing construction project coordination Track invoices and ensure proper documentation Maintain and update budget tracking files Ensure all paid invoices are stored and organized Calendar & Scheduling Management (VERY IMPORTANT) Manage both personal + professional calendar Prevent double bookings Schedule meetings, appointments, and commitments Book personal appointments (e.g. doctors, gym, etc.) Proactively optimize calendar usage General Executive Support Act as a right-hand support to a senior executive Help prioritize tasks and improve workflow efficiency Assist with ad hoc admin tasks Potentially support light HR admin (forms, submissions) Tools & Software

Must Have

Google Workspace (Docs, Drive, Gmail)

Calendar management tools

Microsoft Office

Nice to Have

Sage Intacct (or any accounting software)

Light bookkeeping experience

Experience with automation tools Comfortable using AI tools Ideal Candidate 3+ years experience as a VA / EA / Operations Assistant Strong organizational skills (borderline OCD in a good way) Proactive and independent (doesn’t wait to be told everything) Comfortable supporting senior-level executives Strong attention to detail Able to handle both structured and unstructured environments Trustworthy and reliable

REQUIREMENTS

Why Join Assist World?

100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM

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