Executive Assistant / Project Management VA (Part-Time)
Part-time virtual assistant role supporting a creative business owner across a lapel pin business and a design agency. Core duties include project management in monday.com, inbox/calendar management, customer communication, and admin support.
Can a South African apply?
The employer’s own job board lists this role’s eligible location as:
South Africa (Remote)
Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-27. Employers change eligibility without notice — the employer’s page is the authority, not this one.
What it pays
Not published. This posting states no figure, and we do not estimate one. Ask during the first conversation.
The full posting
Reproduced from the employer’s own listing, unedited.
Read the posting in full · 302 words
Overview
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a growing creative business owner across two ventures:
- A premium lapel pin & accessories business
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A small design agency
This role is ideal for someone who thrives in structured environments, enjoys bringing order to creative chaos, and can independently manage systems, communication, and admin operations.
Key Responsibilities
Project Management (CORE)
- Manage and maintain workflows in monday.com
- Create and update projects based on incoming emails (e.g., purchase orders)
-
Assign and track action items
- Tag and communicate updates to the founder
- Ensure all tasks are organized, updated, and completed
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Provide weekly project updates/reporting
Inbox & Calendar Management
- Monitor inbox and respond on behalf of the founder
- Be CC’d into emails and proactively respond when needed
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Manage calendar scheduling and confirmations
- Ensure nothing slips through the cracks
Customer & Client Communication
- Respond to website/customer queries via Shopify inbox/chat
- Follow up with clients (especially wholesale orders needing nudges)
- Maintain strong, professional communication tone
Admin & Operations Support
- Assist with expense tracking using Google Sheets
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Log and categorize expenses monthly
- Help prepare financial data for accountant (light bookkeeping only)
- Maintain organized systems across both businesses
General Support
- Assist across both businesses as needed (pin business + design agency)
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Help implement systems and improve workflows
- Support scaling efforts through better organization
Requirements
Must-Have
- Experience with project management tools (Monday.com preferred)
- Strong admin + organizational skills
- Excellent written English (client-facing role)
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Customer service experience
- Ability to work independently and proactively
- Comfortable working with Google Workspace (Sheets, Gmail, Calendar)
Nice-to-Have
- Light bookkeeping / expense tracking experience
- Ecommerce experience (Shopify)
- Experience supporting founders or small businesses
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