← Hire Hangar

Executive Virtual Assistant

Hire Hangar Agency Mid Admin & Virtual Assistance

Hire Hangar is seeking an Executive Virtual Assistant to provide administrative and operational support to senior leadership remotely. The role involves calendar management, email correspondence, and coordination across US time zones.

Can a South African apply?

The employer’s own job board lists this role’s eligible location as:

South Africa (Remote)

Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-27. Employers change eligibility without notice — the employer’s page is the authority, not this one.

What it pays

Not published. This posting states no figure, and we do not estimate one. Ask during the first conversation.

The full posting

Reproduced from the employer’s own listing, unedited.

Read the posting in full · 440 words

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Job TitleExecutive Virtual Assistant

LocationRemote

Time ZoneUS Time Zones (EST–PST)

Role Overview

We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

  • Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments
  • Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items
  • Handle email management, correspondence, and follow-ups on behalf of executives
  • Prepare and edit documents, presentations, reports, and spreadsheets
  • Coordinate travel arrangements and itineraries when required
  • Act as a liaison between executives and internal/external stakeholders
  • Maintain organized digital filing systems and documentation
  • Support special projects, research, and ad hoc administrative tasks as needed
  • Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications

  • Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
  • Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.
  • Strong organizational and time-management skills with the ability to prioritize effectively
  • Excellent written and verbal communication skills in English
  • High level of discretion, professionalism, and reliability
  • Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

  • Experience supporting C-level executives or founders
  • Familiarity with project management or CRM tools
  • Background in a fast-paced startup or professional services environment
  • Experience coordinating across multiple departments or external partners

Tools & Technology

  • Google Workspace (Gmail, Calendar, Docs, Sheets)
  • Slack, Zoom, Microsoft Teams
  • Asana, Trello, or similar project management tools
  • Calendar scheduling tools (e.g., Calendly)
  • Document management and cloud storage platforms (e.g., Google Drive)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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