FF&E Supply chain Manager

This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.

We are seeking a highly organized and experienced

FF&E Supply Chain Project Manager

to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality projects. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Africa, Latam and Europe), storage operations, and final-mile delivery. The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.

At a glace

Mid–Senior role overseeing end-to-end FF&E supply chain for luxury hospitality projects

Responsible for factory supervision, quality control, and production sign-off

Manages storage operations in Preá and all inbound logistics

Coordinates last-mile delivery into different kind of destinations

Oversees inventory accuracy, documentation, dispatch & receiving

Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling

Works closely with Construction for delivery timelines, site readiness, and installation planning

Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments

Must be highly organized, proactive, and experienced in complex or remote logistics environments

Responsibilities

Production Oversight & Quality Control

Supervise FF&E production at each factory (Africa, Latam & Europe).

Conduct detailed quality checks and approve inventory before packing and sign-off.

Ensure all items meet Utopia’s standards for quality, specifications, and finishes.

Inbound Logistics & Storage Management

Monitor and confirm the arrival of goods at the storage facility.

Arrange and oversee loading/unloading operations at all locations.

Hire necessary local equipment or machinery as required.

Maintain a full, accurate, and continuously updated inventory of all items.

Documentation & Compliance

Handle all dispatch, receiving, and transport paperwork.

Ensure complete documentation for internal controls and auditing.

Delivery Coordination & Final-Mile Logistics

Oversee delivery schedules from factories to locations, ensuring timely arrivals.

Plan and manage logistics —including batch deliveries due to access restrictions (large trucks cannot cross dunes).

Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions.

Supervise all loading/unloading operations for the transfers.

On-Site Coordination & Installation Support

Coordinate delivery timelines and equipment needs with the Construction team.

Organize and supervise unpacking activities.

Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.

Professional Experience

5+ years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects.

Proven experience supervising factory production, performing quality checks, and managing sign-off processes.

Demonstrated ability to coordinate international and domestic logistics (Africa + Europe preferred).

Experience managing storage facilities, inventory systems, and warehouse operations.

Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination.

Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus).

Experience coordinating with construction teams, installers, and multiple vendors simultaneously.

Prior responsibility for delivery scheduling, documentation, and compliance.

Experience supervising installation teams is highly desirable.

English a must - any other language a plus

Technical Skills

Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards.

Proficiency in inventory management tools, tracking systems, and documentation workflows.

Understanding of logistics planning, especially final-mile or off-road delivery constraints.

Familiarity with transport regulations, customs basics, and dispatch/receiving procedures.

Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports).

Ability to read technical documents (spec sheets, shop drawings, BOQs).

Salary and benefits are competitive and based on candidate experience.

Note: Please submit your CV in English.