Project Manager

PositionProject Manager

Location

Remote (US Hours - 9am-5pm EST)

Job Type

Full-Time

What We're Looking For

We are seeking someone who is proactive, highly organized, attentive, and naturally anticipates challenges before they arise. The ideal candidate understands that successful project management goes far beyond tracking schedules—it requires actively protecting the health of the project, maintaining strong client relationships, and safeguarding the studio's reputation.

This person should be capable of thinking several steps ahead, identifying issues before they escalate, and helping the team stay aligned, accountable, and focused on delivering exceptional work.

Key Responsibilities

Monitor and track project timelines, milestones, budgets, deliverables, and overall project health across multiple active projects

Ensure projects remain on schedule and that internal teams are meeting established deadlines and commitments

Proactively identify potential risks, coordination gaps, scope concerns, staffing issues, and client-related challenges before they become larger problems

Advise the Principal on project risks and recommended solutions early enough to prevent delays, budget impacts, client dissatisfaction, or project failure

Serve as a central point of coordination between designers, consultants, contractors, vendors, and clients

Track outstanding decisions, approvals, RFIs, submittals, consultant coordination items, and action items to maintain project momentum

Facilitate project meetings, document meeting notes, and ensure follow-up actions are completed

Support resource planning and workload coordination across the studio

Monitor project progress and team performance to ensure quality and schedule expectations are being met

Assist the Principal in evaluating project performance and identifying areas requiring additional support or intervention

Quality Assurance / Quality Control Responsibilities

Perform QA/QC reviews of project drawings, specifications, presentations, and documentation prior to issuance

Verify that all deliverables are coordinated internally and externally before release

Ensure design intent, material selections, dimensions, notes, schedules, and project information are complete and aligned across documents

Review consultant information and coordination packages for completeness and consistency

Confirm client approvals have been received and documented before advancing project phases

Work closely with designers to identify errors, omissions, inconsistencies, and coordination issues before they impact the project

Help establish and maintain internal quality-control procedures and project standards

3+ years of experience in project management, project coordination, studio management, architecture, interior design, construction, or a related field

Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously

Excellent written and verbal communication skills

Strong attention to detail and critical-thinking abilities

Professional and confident communication with clients, consultants, contractors, and vendors

Experience reviewing drawings, project documentation, consultant packages, and coordination deliverables

Strong understanding of project workflows, schedules, and design/construction coordination processes

Comfortable working in a fast-paced, collaborative, and creative environment

Highly proactive, dependable, intuitive, and solution-oriented

Comfortable working U.S. hours

Remote work from home

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