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Executive Assistant SA

Somewhere Agency Mid Admin & Virtual Assistance

Executive Assistant role supporting a client, remote from South Africa, with flexible hours overlapping Eastern Timezone. Duties include managing workflows, scheduling, travel, vendor coordination, and process improvement. Requires EA experience, English fluency, and organizational skills.

Can a South African apply?

The employer’s own job board lists this role’s eligible location as:

South Africa (Remote)

Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-15. Employers change eligibility without notice — the employer’s page is the authority, not this one.

What it pays

As advertised
$1 500 – 1 800/mo

The posting states it as: “Pay Range: $1500 - $1800 USD/month”

The full posting

Reproduced from the employer’s own listing, unedited.

Read the posting in full · 311 words

PositionExecutive Assistant

Work Hours (Client) : Flexible with some overlap hours in Eastern Timezone (to be discussed with hired candidate)

HolidaysUnlimited PTO. Prior notice must be given

Pay Range$1500 - $1800 USD/month

Duties and Responsibilities

We need a Swiss Army knife type of hire, high level Executive Assistant—someone adaptable, resourceful, and capable of handling multiple business functions. This role will start as a generalist position, supporting different areas of the business, but will evolve into a more specialized and leadership-driven role as we grow. This role will also serve as my Personal Executive Assistant.

  • Manage and optimize production and fulfillment workflows while overseeing executive calendar scheduling, ensuring deadlines and commitments are efficiently prioritized.
  • Serve as a trusted personal EA to the executive, providing high-level support by managing personal schedules, task lists, travel arrangements, and personal bookings.
  • Act as the primary point of contact for vendor coordination and order tracking while organizing travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
  • Analyze operational bottlenecks, identify key improvement areas, and implement data-driven solutions while tracking project tasks and ensuring timely execution.
  • Develop and refine scalable systems and Standard Operating Procedures (SOPs) to enhance efficiency and support both operational and administrative success.
  • Assist internal teams to address process inefficiencies, coordinate meetings, prepare agendas, and capture action points for follow-up.

Minimum Requirements

  • Relevant Executive Assistant/Virtual Assistant experience with exposure to driving operations and implementing company processes and procedures is highly desirable
  • Familiarity with Google Workspace, Quickbooks, Canva, Shopify is nice to have
  • Fluent English (both written and spoken)
  • Strong organizational and problem-solving skills
  • Ability to work independently and take initiative
  • Experience with custom apparel, Greek Life organizations, or production workflows is a big plus
  • Familiarity with order fulfillment, logistics, or supply chain management is a bonus

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