Quality Assurance Admin

Quality Assurance Admin

LocationRemote

TypeFull Time Contractor

Role Overview

We are seeking a detail oriented and highly organized Quality Assurance Admin to support the accuracy, consistency, and presentation quality of editorial and document production materials. This role is ideal for someone with a strong command of written English, advanced Microsoft Word formatting skills, and hands on experience applying Chicago Manual of Style standards across professional documents and manuscripts.

The ideal candidate thrives in structured environments, has an exceptional eye for detail, and takes pride in delivering polished, publication ready work. You will collaborate closely with authors, editors, and production teams to ensure all materials meet internal quality standards before final delivery.

Key Responsibilities

Document Preparation & Formatting

• Prepare, format, and organize Word documents according to internal layout and style requirements

• Apply consistent heading structures, typography, spacing, page layouts, and formatting standards across all materials

• Ensure documents are production ready for proofreading, editorial review, and design handoff

• Maintain formatting consistency throughout long form and multi section documents

Chicago Manual of Style Compliance

• Apply and enforce Chicago Manual of Style guidelines across manuscripts and editorial content

• Review punctuation, capitalization, abbreviations, numbering, grammar, and editorial voice for consistency

• Support internal style guide maintenance and provide guidance on editorial best practices

Citations & Reference Formatting

• Format citations, bibliographies, footnotes, and endnotes in accordance with Chicago style standards

• Review references for completeness, accuracy, and consistency

• Identify discrepancies and collaborate with authors or editors to resolve sourcing issues

Proofreading & Copyediting

• Proofread documents for spelling, grammar, punctuation, formatting, and style accuracy

• Perform light to medium copyediting while preserving the original tone and intent of the author

• Use tracked changes and comment tools professionally within Microsoft Word

• Conduct final quality assurance reviews prior to publication or client delivery

Qualifications

• 2+ years of experience in proofreading, copyediting, editorial support, publishing, or document quality assurance

• Strong working knowledge of Chicago Manual of Style

• Advanced proficiency in Microsoft Word, including styles, formatting, tracked changes, and document organization

• Excellent written communication and grammar skills

• Exceptional attention to detail and ability to maintain consistency across large documents

• Ability to manage deadlines and work independently in a remote environment

Preferred Background

• Experience working with manuscripts, publishing teams, academic content, or editorial production environments

• Familiarity with both notes bibliography and author date citation systems

• Previous experience supporting remote teams or distributed workflows

What Success Looks Like

• Documents are consistently delivered error free and publication ready

• Formatting and editorial standards are maintained across all deliverables

• Authors and editors receive clear, professional, and actionable feedback

• Quality assurance processes improve efficiency and reduce revision cycles