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Virtual Executive Assistant — Real Estate & Property Operations

Assist World Agency Mid Admin & Virtual Assistance

Assist World is hiring a part-time Virtual Executive Assistant for a real estate and construction client. The role involves managing mortgage and rent payments, email and calendar, phone calls, and general admin support across multiple ventures. Requires VA/EA experience, Google Workspace proficiency, and ability to work Eastern Time hours.

Can a South African apply?

The employer’s own job board lists this role’s eligible location as:

Philippines, South Africa (Remote)

Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-27. Employers change eligibility without notice — the employer’s page is the authority, not this one.

What it pays

Not published. This posting states no figure, and we do not estimate one. Ask during the first conversation.

The full posting

Reproduced from the employer’s own listing, unedited.

Read the posting in full · 370 words

The client real estate and construction business with a rental portfolio of roughly 50 properties, managed through a mix of about seven external property managers and some units he oversees directly. He also has active new-construction projects, is acquiring a franchise (101 Mobility — mobility ramps and lifts), and is setting up a recording studio. This is his first time hiring support, and he needs someone to take ownership of recurring admin and communications so he can focus on the business.

Key Responsibilities

  • Track mortgage payments across the rental property portfolio and follow up to keep everything current.
  • Monitor rent payments for self-managed tenants; flag late or missing payments and escalate appropriately (e.g., routing to eviction process when needed).
  • Keep organized records (currently Google Sheets) across ~7 property managers and ~50 rental units.
  • Manage Rob's email inbox — organize, label, and respond on his behalf where appropriate.
  • Manage his calendar and scheduling.
  • Make and take phone calls with vendors, utility providers, and servicers — e.g., setting up/tearing down utilities between tenants on construction turnovers.
  • Provide general executive assistant support across Rob's ventures (construction, property management, franchise acquisition, recording studio) — the day-to-day mix will be varied and ad hoc.
  • Help coordinate documentation and next steps with outside professionals (e.g., tax structuring) — not performing the work itself, but keeping it moving.
  • Help build out a simple, reliable tracking system for tenant and mortgage payments, with an eye toward adopting dedicated software down the line.

What We're Looking For

  • Prior experience as a VA or EA, ideally with exposure to real estate, property management, or small business operations.
  • Comfortable making and taking phone calls with vendors and service providers.
  • Highly organized and able to manage multiple, sometimes competing priorities for one busy principal.
  • Proficient in Google Workspace (Sheets, Gmail, Calendar).
  • Discreet and dependable — this role touches sensitive financial information (rent, mortgages, credit-related matters).
  • Comfortable with ambiguity — the role is still taking shape and will evolve as the working relationship develops.
  • Able to work Eastern Time hours.

REQUIREMENTS

Why Join Assist World?

100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER. NO PROBLEM

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