Contracts Administrator

Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management) – Remote

Position Type

Full-Time, Remote

Working Hours

U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Contracts Administrator to manage the complete contract lifecycle—from intake and drafting through execution, renewals, compliance tracking, and reporting.

This is a highly detail-oriented, process-driven role responsible for ensuring contracts move efficiently, accurately, and compliantly across Legal, Sales, Procurement, Finance, Security, and Executive teams. You’ll oversee contract workflows, coordinate approvals, maintain CLM systems, track renewals, and support audit readiness while helping build scalable legal operations.

If you thrive in structured, high-volume environments and enjoy creating organized, efficient systems, this role offers excellent ownership and long-term growth.

Responsibilities

Contract Lifecycle Management

Manage contracts from intake through drafting, review, approval, execution, storage, renewals, and reporting.

Ensure agreements are accurate, compliant, fully executed, searchable, and audit-ready.

Maintain contract repositories and ensure complete documentation throughout the contract lifecycle.

Contract Drafting, Review & Redlining

Draft, review, and manage agreements including

NDAs

DPAs

Statements of Work (SOWs)

Master Service Agreements (MSAs)

Vendor Agreements

Order Forms

Partner and Reseller Agreements

Redline contracts using Microsoft Word Track Changes.

Escalate non-standard legal terms involving indemnification, limitation of liability, intellectual property, data privacy, termination clauses, and service level agreements.

Maintain deviation logs, approval records, and contract history.

Approvals & Governance

Coordinate contract approvals across Legal, Finance, Procurement, Security, Information Security, Sales, and Executive teams.

Verify commercial terms align with pricing and business requirements.

Ensure vendor onboarding documentation is complete, including

W-9 forms

Certificates of Insurance (COIs)

Banking information

Compliance documentation

Contract Execution & Repository Management

Manage electronic signature workflows using DocuSign or Adobe Sign.

Verify signer authority, signature blocks, and execution completeness.

Maintain agreements within CLM platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint, or similar systems.

Ensure metadata remains accurate, including contract value, effective dates, renewal terms, jurisdiction, and privacy addenda.

Renewals, Compliance & Risk Management

Track contract renewals, notice periods, pricing changes, deliverables, and contractual obligations.

Send proactive renewal reminders to internal stakeholders.

Support compliance with GDPR, CCPA, HIPAA, PCI-DSS, SOX, and other applicable regulatory requirements.

Maintain organized, audit-ready documentation and approval records.

Reporting & Process Improvement

Prepare reports covering

Contract cycle times

SLA performance

Renewal pipeline

Contract deviations

Standard versus non-standard agreements

Improve contract templates, clause libraries, approval workflows, and CLM processes.

Help scale legal operations through workflow automation and documentation improvements.

What Makes You a Great Fit

Highly organized with exceptional attention to detail.

Process-driven and comfortable managing high-volume contract workflows.

Strong communicator who collaborates effectively across multiple departments.

Able to identify contractual risks, inconsistencies, and missing information quickly.

Passionate about building efficient, scalable operational systems.

Required Experience & Skills

2+ years of experience in Contracts Administration, Legal Operations, or Contract Coordination.

Hands-on experience with CLM platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint, or similar systems.

Strong proficiency with

Microsoft Word Track Changes

Microsoft Excel or Google Sheets

PDF editing software

Working knowledge of

NDAs

DPAs

MSAs

Confidentiality agreements

Indemnification

Intellectual property clauses

Limitation of liability

Service Level Agreements (SLAs)

Excellent written and verbal English communication skills.

Nice to Have

Experience supporting GDPR, CCPA, HIPAA, PCI-DSS, SOX, or other regulated environments.

Experience with both buy-side and sell-side contracts.

Exposure to procurement, vendor onboarding, vendor risk management, or security questionnaires.

Experience developing clause libraries, contract templates, and legal playbooks.

What Success Looks Like

Contract cycle times consistently meet SLA targets.

Zero missed renewals, notice periods, or contractual obligations.

Accurate and complete contract repository with 100% metadata accuracy.

High percentage of agreements executed using approved standard language.

Audit-ready documentation maintained at all times.

Continuous improvements in legal operations through process optimization.

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter

Practical Assessment (NDA Redlining & Contract Tracking Exercise)

Client Interview

Offer & Background Verification

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video . This short, self-recorded video is the final step that completes your application.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This allows hiring managers to assess your communication style early, making future interviews more meaningful while reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed. Please keep an eye on both your inbox and spam folder for your Spark Hire invitation.