Project Administrator (Construction) (Remote South Africa)
The Project Administrator will support construction project management teams by handling documentation, subcontracting processes, and project coordination. This role requires strong organizational skills and attention to detail to ensure smooth project operations and compliance.
Can a South African apply?
The employer’s own job board lists this role’s eligible location as:
South Africa (Remote)
Taken from the structured location field on the employer’s job board, not from the wording of the advert, when we last checked it on 2026-09-15. Employers change eligibility without notice — the employer’s page is the authority, not this one.
What it pays
Not published. This posting states no figure, and we do not estimate one. Ask during the first conversation.
The full posting
Reproduced from the employer’s own listing, unedited.
Read the posting in full · 379 words
Job TitleProject Administrator / Project Assistant (Construction)
LocationRemote (with required time zone overlap for team collaboration)
Employment TypeFull-Time | 3-Month Contract-to-Perm
About the Role
We are seeking a highly organized and proactive Project Administrator (or Project Assistant ) to support our construction project management teams. This role plays a key part in ensuring smooth operations across multiple projects by providing critical administrative support and handling documentation and coordination efforts.
You’ll collaborate with Project Managers, the Design Team, and various stakeholders to manage subcontracting processes, compliance, project documentation, and closeouts. The ideal candidate thrives in a fast-paced environment, manages multiple deadlines with ease, and communicates clearly and effectively.
Key Responsibilities
- Prepare and send out subcontracts, ensuring accurate and complete document packaging
- Collect, track, and follow up on Certificates of Insurance (COIs) to ensure compliance
- Manage submittals and distribute relevant documentation to the Design Team
- Distribute warranty letters, manuals, and closeout documents as needed
- Provide administrative and coordination support across multiple active projects
- Draft, format, and distribute project-related documents and communications
- Track deliverables and monitor timelines to maintain project workflow
- Assist in the project closeout process and ensure accurate documentation filing
- Coordinate with internal and external stakeholders to keep all parties aligned
- Maintain document control standards and support organizational systems
Qualifications
- Prior experience in construction or real estate is a strong plus
- Background in documentation-heavy roles (e.g., legal assistant, paralegal, project coordination) is valuable
- Excellent written and verbal communication skills
- Highly organized, with the ability to juggle multiple priorities and timelines
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Strong attention to detail and follow-through
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with document management tools
- Self-motivated and comfortable working independently while collaborating with remote teams
- Willingness to be trained by an outgoing Project Administrator to ensure a smooth transition
Nice to Have
- Familiarity with subcontracting , COIs , and construction project documentation
- Experience with project management or document control platforms
- Exposure to real estate development or construction administration
This is a support role , not a project management position — ideal for someone who enjoys multitasking, thrives on coordination, and is excited to be involved in construction or real estate projects.
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