Senior Executive Assistant

Senior Executive Assistant (CEO & C-Suite Support) – Remote

Position Type

Full-Time, Remote

Working Hours

U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team.

This is not a traditional administrative role.

You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, driving cross-functional initiatives, and ensuring day-to-day priorities are executed efficiently.

You’ll work closely with executives, internal teams, and external stakeholders to keep communication, projects, and operations running seamlessly in a fast-paced environment.

If you’re proactive, highly organized, resourceful, and thrive in high-accountability executive support roles, this position is a strong fit.

What You’ll Own

Executive Calendar & Time Management

Manage complex executive calendars across multiple time zones.

Coordinate internal and external meetings.

Prioritize schedules to protect executive focus time.

Resolve scheduling conflicts proactively.

Prepare meeting agendas, briefing materials, and executive packets.

Ensure leadership stays aligned with critical priorities and deadlines.

Executive Communications

Manage and prioritize executive inboxes and communications.

Draft, edit, and proofread

Emails

Reports

Presentations

Executive correspondence

Screen calls and incoming communications on behalf of leadership.

Serve as a key point of contact for internal and external stakeholders.

Maintain professionalism, discretion, and confidentiality in all interactions.

Travel & Logistics Management

Coordinate domestic and international travel arrangements.

Book flights, accommodations, transportation, and meeting logistics.

Prepare detailed travel itineraries and briefing documents.

Manage last-minute travel changes efficiently.

Track and reconcile travel-related expenses.

Project & Executive Operations Support

Support strategic initiatives and executive priorities.

Track projects, action items, deadlines, and deliverables.

Coordinate cross-functional teams and stakeholder communication.

Conduct research and prepare executive summaries.

Assist leadership with operational planning and administrative execution.

Meeting & Event Coordination

Organize executive meetings, leadership sessions, board meetings, and off-sites.

Prepare presentations, reports, and briefing materials.

Record meeting notes and distribute action items.

Coordinate virtual and in-person meeting logistics.

Ensure follow-through on executive commitments and next steps.

Administrative Operations

Maintain confidential records, contracts, and documentation.

Process expense reports, invoices, and budget tracking.

Organize executive files and documentation.

Improve administrative systems and operational workflows.

Support executive office organization and process optimization.

What Success Looks Like

Executive calendars run efficiently with minimal oversight.

Meetings, priorities, and strategic projects remain organized and on track.

Leadership receives timely, proactive support.

Travel and logistics are coordinated seamlessly.

Confidential information is handled with the highest level of professionalism.

Administrative processes become increasingly efficient and scalable.

What Makes You a Strong Fit

Highly organized with exceptional attention to detail.

Proactive and resourceful with a strong ownership mindset.

Excellent communicator with outstanding written and verbal English skills.

Calm under pressure and able to manage competing priorities.

Strong problem-solving and decision-making abilities.

Professional, trustworthy, and highly discreet.

Comfortable working independently in a remote environment.

Required Experience & Skills

Experience

5+ years of experience as an:

Executive Assistant

Senior Administrative Assistant

Chief of Staff

Executive Operations professional

Proven experience supporting

CEOs

Founders

Presidents

C-Suite executives

Experience managing complex calendars, executive communications, and high-priority projects.

Strong organizational and project management skills.

Nice to Have

Bachelor’s degree in

Business Administration

Communications

Related field

Experience supporting leadership in

Startups

Consulting

Finance

Legal

Technology

High-growth organizations

Experience coordinating domestic and international travel.

Experience preparing executive presentations and reports.

Experience working with board members and senior stakeholders.

Tools & Platforms

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Google Workspace

Gmail

Calendar

Docs

Sheets

Drive

Project management platforms such as

Asana

Monday.com

Notion

Trello

Video conferencing platforms

Zoom

Microsoft Teams

Google Meet

Expense and travel management tools

What a Typical Day Looks Like

Manage executive calendars and scheduling priorities.

Coordinate meetings across multiple time zones.

Review and organize executive communications.

Prepare presentations, reports, and meeting materials.

Coordinate travel arrangements and itineraries.

Track strategic initiatives and project deadlines.

Support leadership with operational priorities and follow-ups.

Improve administrative workflows and executive support processes.

In short

You’ll enable executive leadership to focus on strategic priorities by keeping operations, communication, projects, and logistics running efficiently.

Key Metrics for Success (KPIs)

Executive calendar accuracy and scheduling efficiency.

Timely completion of executive priorities and follow-ups.

Accuracy and professionalism of executive communications.

Successful coordination of travel and meetings.

Administrative process improvements.

Leadership satisfaction and operational reliability.

Confidentiality and documentation accuracy.

Why This Role Stands Out

Trusted partnership with executive leadership.

High visibility across strategic business initiatives.

Opportunity to support C-Suite decision-making and operations.

Diverse responsibilities spanning operations, communication, and project coordination.

Fully remote role with long-term growth opportunities.

Career progression into

Chief of Staff

Executive Operations Manager

Operations Director

Business Operations Lead

Interview Process

Application Review

Spark Hire Intro Video (3–5 minutes)

Client Interview

Offer & Onboarding

What Happens After You Apply

After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video . This is the first step in our hiring process and can be completed whenever it’s convenient for you.

Instead of multiple initial screening calls, you’ll have one opportunity to introduce yourself, discuss your experience supporting executives, managing complex calendars, coordinating projects, handling confidential information, and keeping leadership organized in fast-paced environments. Your video will be reviewed by the hiring team before moving to the client interview.

You can record your video as many times as you’d like before submitting it—only your final version will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.

Apply Now

If you’re passionate about executive support, thrive in high-accountability environments, and enjoy helping senior leaders operate at their best, we’d love to hear from you. Apply today and become a trusted partner to executive leadership in a growing organization.