Senior HR Operations & Executive Specialist (BambooHR) (Remote)

Senior HR Operations & Executive Specialist (BambooHR)

-

DepartmentHuman Resources & Executive Operations

-

Employment TypeFull-Time Independent Contractor (40 Hours/Week)

-

LocationRemote (LATAM or South Africa)

-

Working HoursFull-Time (US Business Hours Aligned)

Position Overview

We are seeking an exceptional Senior HR Operations & Executive Specialist to serve as a strategic partner to our leadership team. This high-visibility role requires deep expertise in BambooHR and modern HR technology suites. You will take full ownership of our HR infrastructure: managing candidate pipelines, screening resumes with sharp discernment, drafting offer letters, maintaining compliance, and providing high-level executive support.

Key Responsibilities

1. HR Systems Management & BambooHR Administration (Core Focus)

- BambooHR Mastery: Own the administration of BambooHR—managing employee records, onboarding workflows, time-off tracking, performance metrics, and custom reporting.

- Tech Stack Optimization: Maintain and optimize integrated tools (ATS platforms like Greenhouse/Lever, DocuSign/PandaDoc, Slack, and Google Workspace) to ensure seamless data flow.

- Compliance & Records: Ensure digital employee files, contractor agreements, tax docs, and compliance records remain confidential and flawlessly organized.

2. Talent Acquisition & Onboarding

- High-Level Resume Screening: Review high-volume candidate submissions, evaluating capability, trajectory, and culture fit beyond surface-level keywords.

- Contract Generation: Draft, customize, and execute error-free offer letters, contractor agreements, and compensation packages.

- Onboarding Workflows: Build and execute structured BambooHR checklists for a seamless, world-class onboarding experience.

3. Executive Support & Operations

- Meeting Moderation & Action Tracking: Prepare meeting agendas, attend strategy calls to capture structured action items, and drive execution.

- Calendar & Priority Management: Triage executive scheduling, manage inbox priorities, and keep leadership focused on core goals.

- Process Documentation: Author and maintain comprehensive SOPs, employee handbooks, and internal policy guides.

Qualifications & Requirements

- BambooHR Expertise (Mandatory): Proven, hands-on administration experience in BambooHR (custom reporting, workflow automations, database management).

- HR Tech Stack Fluency: Proficiency across modern ATS platforms, digital signature tools (DocuSign/PandaDoc), and Google Workspace.

- Proven Track Record: 4+ years in HR operations, recruitment coordination, or high-level executive support roles.

- Language & Communication: Native or near-native written and spoken English with sophisticated executive presence.

- Core Qualities: High cognitive ability and discernment, relentless attention to detail, proactive process ownership, and 100% discretion with sensitive data.

- Work Setup: Quiet home office, high-speed fiber internet, and a reliable power backup system (Inverter/UPS required for South Africa applicants).